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Town of Firestone Open Records Request

  1. Allow three working days for the town to process a request. In extenuating circumstances, the town may require up to seven additional working days to respond to a request.

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  3. Town of Firestone Public Records Policy and Procedures

  4. Public Records

    The Town Clerk is the official custodian of all public records, except criminal justice records as defined by C.R.S. § 24-72-302, and will process all requests for public records pursuant to C.R.S. Section 24-72-203(1)(a) of the Public Records Act (the “Act”). A Public Records Request form must be filed with the Town Clerk to initiate a request for public records. This policy applies to public records of the Town and the Firestone Urban Renewal Authority.

  5. Criminal Justice Records

    The Firestone Police Department, through its police clerk, administers criminal justice records as defined by C.R.S. § 24-72-302. The maintenance, inspection and dissemination of the criminal justice records shall be in accordance with state statutes and the policy and procedures promulgated by the Firestone Police Department. If the records requested are criminal justice records, the requestor must file a records request with the Firestone Police Department.

  6. Procedures

    The Town Clerk will notify the applicant of the completion of process of a public records request, the availability of the public records, and the cost of service, including copying charges for any requested copies and research or other fees. Records subject to nondisclosure by law or under the act will be withheld from inspection as provided by the Act. The Town has three working days to process requests, and in extenuating circumstances, up to seven working days to respond to open records requests.

  7. FEES

    Fees for public records will be calculated based on the attached fee schedule for the cost of copies and staff research time in processing a records request. If the estimated cost of copying exceeds $10, the Town Clerk will require the requestor to deposit the full amount of the estimate prior to fulfilling the request. The Town will return any amount of the deposit which is in excess of the actual charge, and shall collect any amount by which the actual charge exceeds the amount deposited. Copying costs and research fees must be paid in full prior to the times copies are made or the records are provided to the requestor.

  8. Research and Retrieval Fee

    If the request takes more than one (1) hour to complete, the Town will charge $30 for each additional hour spent on research.

  9. Photo Copy Fees

    • Standard Photo copies - $0.25 per page
    • Telefaxed copies/certified copies - $1.25 per page

  10. Fees for Map Copies

    The following fees are for reproduction of color, GIS, or other non-standard maps, which require use of a plotter or use of a large format copier:

    • 8.5” X 11” - $10
    • 11” X 17” - $13
    • 18” X 24” - $16
    • 24” X 36” - $20
    • 36” X 58” - $25

  11. Miscellaneous Fees

    Postage/Mailing fees - Actual cost applicable on mail requests

    • Photographs - $15 plus cost of copies
    • Video Tape/DVD - $15 per tape/DVD
    • Audio Tape/CD - $15 - $66* per tape/CD (*recorded in ¼ time)
    • Notary fee - $1.25 per page

  12. The fees set forth above are subject to change without notice.

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